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Info for coordinators

Handbook

• Handbook for Canadian universities (March 2013)

Pre-departure forms

• Pre-departure form for Canadian interns (due date: two weeks before departure)
• Pre-departure form for international students (due date: one month before departure)

Reporting

All forms, questionnaires, workplans and reports must be emailed to sfd@aucc.ca.  No hard copies are required.

The exceptions – the financial reports and supporting documentation for individual Canadian students’ internships which must be mailed to: Students for Development Program, AUCC, 600-350 Albert St., Ottawa, ON, K1R 1B1.

1. For Individual Canadian student internships

• Questionnaire and financial reporting form for individual Canadian student internships 
• University financial reporting template
• University financial reporting example

University financial reporting forms must be submitted to AUCC with the internship questionnaire(s), the student financial report(s) and the supporting documentation.

Due dates:  January 31 for summer and fall interns and July 31 for winter interns

2. For Projects

2.1 Annual Progress Report and Annual Workplan

• 2012 Annual Progress Report and 2013 Annual Workplan

Due date: January 31, 2013

 2.2 Financial report for period ending December 31, 2012

• Financial report template for period ending December 31, 2012

Due date:  January 31, 2013

Canadian universities with projects are not required to submit students’ financial reports and documentation to AUCC.  However, they must keep all supporting documentation for audit purposes.

2.3 Questionnaires

•  Questionnaire for Canadian interns
•  Questionnaire and Public engagement form for international students

Due dates:  January 31 for summer and fall interns and July 31 for winter interns

Courses

1. International development short course for interns

• To get your copy, contact us at sfd@aucc.ca

2. Pre-departure and debriefing courses for Canadian student interns

The Centre for Intercultural Learning offers a “Pre-departure course in intercultural effectiveness” and a debriefing and re-entry workshop. These sessions are free of charge for Students for Development interns.

Should your interns need to travel to another Canadian city to receive training, the Centre for Intercultural Learning will cover their travel and accommodation expenses.

See the CIL international youth internships page for pre-departure registration.

3.  In-Canada and pre-return orientation for international student interns

You may recommend to your international student interns that they participate in the Orientation to Canada session provided by the Centre for Intercultural Learning. The course will help them better integrate into Canadian society and culture and maximize the effectiveness of their internship.

Before leaving Canada, we recommend that the interns attend the pre-return orientation provided by the Centre for Intercultural Learning. Both sessions are free for interns. Should they need to travel to another Canadian city to receive this training, the Centre will cover their travel and accommodation expenses.

To register, go to the CIL website.

Contact:

Janis Brown
Training Program Coordinator
Telephone: (819) 205-1592
Toll-free (Canada) 1 (800) 852-9211, Ext. 305
Fax: (613) 761-7481
Email: Janis.Brown@intercultures.ca